Automatisierung von Arbeitsplätzen: Wichtige Schritte zu beachten

Workplace automation promises to reshape the fabric of our work; there’s no debate about it. Or, at least, the debate on AI tools is concentrated around other concerns.

Regardless of the debates, it’s crucial to explore more than the shiny gadgets and systems making their way into our daily grind. It’s essential to understand the profound impact they’re set to have on productivity and the human labor that powers it all.

Additionally, the sustainability of automation’s implementation impacts workplace automation massively.

Are you looking for an effortless and secure time tracking tool to kickstart workplace automation?

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This article aims to help you address questions such as “Are we ready for workplace automation?” or “What’s the right level of automation needed for us?” as well as introduce you to the first practical step towards automation: time tracking.

What’s the impact of workplace automation?

Automating processes is already pivotal as businesses strive for higher productivity and efficiency in an increasingly competitive landscape.

The narrative is more about what business processes need to be automated first and which software is the most effective, not whether or not automation in the workplace is necessary.

Yes, the way tasks are performed and managed is being reshaped, but this shift is not about replacing manual labor;

it’s about augmenting human capabilities, limiting human error, and creating new opportunities.

Here are some key benefits of automation:

1. Enhanced accuracy and consistency: Automation tools are designed to perform repetitive tasks precisely, reducing the likelihood of human error arising from human fatigue or oversight.
2. Optimized resource allocation: Automation helps avoid work overload and allows employees to focus on more strategic and creative work by automating manual tasks, leveraging their unique abilities, and developing new skills such as prompt engineering.
3. Scalability and adaptability: Automated workflows can be scaled up or down quickly, allowing businesses to respond rapidly to changing market demands without the constraints of manual intervention.
4. Reduced operational costs: Sophisticated software and machinery significantly increase output and reduce operating costs. For example, automation in manufacturing can halve production time and cut labor costs by 20%, while in the service sector, automated systems handle human resource inquiries thrice.

Lies auch: Wie man eine Arbeitskostenanalyse durchführt

Wie kannst du feststellen, ob du bereit bist für die Automatisierung?

Die künstliche Intelligenz hat zweifellos Vorteile. Sie wird u. a. die Effizienz verbessern und repetitive Arbeiten reduzieren.

But automation takes shifts in your workforce dynamics, digitally skilled workers in new tasks and technologies, and the nature of specific jobs evolve.

Before deciding on automating a process or not, you should consider these simple elements:

• How the entire workflow works
• What problems it faces
• What outcomes does it deliver?

It sounds relatively simple, but it’s not. You could analyze it with flowcharts, checklists, or diagrams to have the steps mapped out. Do not forget to map out the inputs, outputs, roles, and any dependencies of your process.

Once you have gathered all the data, you can analyze it to pinpoint the pain points – bottlenecks, errors, inefficiencies, or redundancies. Don’t overcomplicate the analyzing phase; remember, you might also have access to metrics in other tools used.

These can be SLAs reflecting customer experience and customer service performance, time spent on certain tasks, or cost and quality.

All in all, this comprehensive analysis will help your business or project to harness automation tools more efficiently and drive sustainable growth.

You might want to dive into our article about what workflow is and how it works.

Welches ist der richtige Grad der Automatisierung für deine Prozesse?

Having done the previous assessment and evaluation, you should be equipped to decide the level of automated processes.

But, to help with a structure I learned from a great article, let’s consider a scale from 0 to 5.

In this case, 0 equals only manual processes, so there is no automation, while full automation will be attributed to 5. Let’s explore each scale number with a specific example:

• Level 0: Your processes are entirely manual and driven by human beings; technology is not part of the workflows;
• Level 1 Primarily involves manual work, and some technology is used for support or guidance. As an example, here you could think of Spreadsheets, Google Forms, or some other similar tools;
• Level 2: In part, an automated system, but still controlled by a human being. Indeed, there’s less oversight required from the employee;
• Level 3: It is mostly automated, but there’s still human intervention or override; a chatbot or a system based on rules could be a good example.
• Level 4: Fully automated, but employees monitor or audit the processes; the appropriate example, in this case, is a machine learning model or robotic process automation (RPA).
• Stufe 5: Vollständig automatisiert, selbstlernend, wobei der Mensch keine besondere Rolle spielt. Es kann sich um künstliche Intelligenz (KI) oder Blockchain handeln.

Letztendlich sollte dein Automatisierungsgrad am Arbeitsplatz immer von der Komplexität und der Natur der Prozesse sowie den Fähigkeiten, der Verfügbarkeit und den Präferenzen der daran beteiligten Menschen abhängen.

Was ist der erste Schritt, um zu verstehen, was automatisiert werden soll?

Wenn all diese Schritte überzeugend klingen, es jedoch so aussieht, als würdest du deiner Liste weitere zeitaufwändige Aufgaben hinzufügen, ist das erste Werkzeug, mit dem du beginnen kannst, eine Zeiterfassungssoftware.

So kannst du feststellen, welche Aktivitäten im Vergleich zu ihrem ROI zu viel Zeit in Anspruch nehmen und sofort automatisiert werden müssen.

Moreover, what’s interesting – is that once you automate those processes, you’ll have the ability to see in real-time how automation enhances efficiency and saves some company money.

A tool that helps you with the above is EARLY. 

Note: It comes with the right balance of automation but also a shiny physical time tracker.

Zeiterfassung und Urlaubsverwaltung neu definiert: mühelos, smart, sicher

How EARLY helps you with workplace automation

There are two relevant aspects for you:

• Allows automatic time tracking captures app, website, and document usage, ensuring 100% control and GDPR compliance ( note: your data is stored only locally ).
• Automatic time entry suggestions that allow you to skip the hassle of manual timesheets. Effortlessly track time using AI time-tracking software entry suggestions based on your calendar and past entries.
• With AI, it gives you automated suggestions and reminders to fill your calendar with a click based on your calendar events.

• Generate reports effortlessly with productivity trends and app usage, and this way, you’ll identify patterns. In turn, you’ll understand how to increase productivity even before implementing other automated processes.

Other time-tracking features that can benefit your workplace automation:

• The 8-sided physical time tracker allows users to seamlessly track the time of 1,000 tasks by simply switching the side of the cube.
• Quicktrack allows you to use keyboard shortcuts to track time from any app – no more manual data entry!
• Die Erfassung von Urlaub und Arbeitsstunden, einschließlich bezahlter und krankheitsbedingter Abwesenheit, kann mit Hilfe von Ein-Klick-Anfragen und automatischer Berechnung von Überstunden erfolgen.
• Die Erfassung von abrechenbaren und nicht abrechenbaren Stunden ermöglicht es dir, nicht abrechenbare und abrechenbare Stunden mit einem Klick zu erfassen.
• Die mobilen Apps für iOS und Android erweitern den Tracking-Komfort unterwegs und ermöglichen eine vielseitige und benutzerfreundliche Verfolgung auf mobilen Geräten.
• Warnmeldungen zur Verfolgung des Projektbudgets tragen zu einem effizienten Projektmanagement bei und helfen, das Budget im Auge zu behalten.
• Automatische Zeiterinnerungen sorgen dafür, dass deine Teammitglieder ihre Zeit auch unterwegs erfassen.

EARLY removes concerns related to privacy for you

EARLY prioritizes user trust. It is fully GDPR compliant by protecting user data on the user’s computer.

Your employees might already be concerned with AI and job or data safety, but with EARLY they can rest-assured no Big Brother is checking on them constantly.

That’s why EARLY takes anti-surveillance measures, such as a 24-hour delay for time entries to appear on managers’ screens.

How to prepare the workforce for workplace automation

When considering automation in the workplace, you should think beyond terms such as machine learning, autonomous robots, or marketing automation.

The most important asset, and the one you’re starting to work with, is your workforce. So, how do you balance between your workforce and implementing automation?

Here’s a list of steps you can consider:

• Remind yourself and your team the reason for which you automate the workplace is for increased productivity, reduce time-consuming tasks; and not to replace people’s jobs, but to augment them.
• Mention that automation in the workplace implies new workflows that free up employees for creative and meaningful work; this will drive innovation and foster a more dynamic and satisfying work environment, which is essential for employee engagement and retention.
• Involve staff in the transition towards automation. It may be the most important step. When employees are part of the conversation and decision-making, they are more likely to embrace technology in their future jobs and adapt to changes. It may come up with increased safety.
• Provide training and upskilling opportunities so your workforce is prepared for the evolving demands of their roles. Moreover, creating tip sheets and resources can help employees understand how automation can make their jobs easier and allow them to contribute to higher-value tasks.
• It’s important to recognize and reward the contributions that employees make even after automation has been implemented in the workplace. Celebrating successes, whether efficiency gains from automation or innovative ideas from staff, helps build a culture of appreciation and collaboration. By highlighting the importance of the human element amid technological advancement, your organization can ensure that your workforce remains engaged, motivated, and productive.
• Ultimately, the goal is to achieve a harmonious blend of technology and human ingenuity, where each complements the other to drive business success.

Starte noch heute die Arbeitsplatzautomatisierung mit müheloser Zeiterfassung

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Fazit

Even if workplace automation seems inevitable, it’s vital to keep in mind this entire process shouldn’t be started only for the sake of automating.

The steps I run you through demonstrate the necessity of taking a structured approach so you can save time instead of putting out future fires caused by poor implementations. Making informed decisions will lead to tangible improvements in your operational efficiency.

Make sure you identify patterns in your data before you automate tasks. It’s also important to involve workers in the process of automating so they feel safer and more equipped to manage their future jobs.

If implementing automation in the workplace seems overwhelming, the first step with a high impact on your business is using a time-tracking tool. It will help identify routine tasks and mundane tasks that you’ll need to automate first.

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